If you are a manager, you may have access to the Timecard Approval portlet. This portlet lets you approve time logged by your direct reports. Depending on your permissions, the approval process may include a step that lets you submit approved timecards to your ERP system.
The Timecard Approval portlet lets you approve timecards in either of two ways:
+ To approve one or more timecards from a summary view
If you have not already done so, display the Timecard Approval portlet.
In the Pay Group field, select the group whose timecards you want to review.
In the Pay Period field, select the period for which you want to review timecards.
Click View All Employees. The system displays a screen that contains a row of data for each timecard logged for the Pay Group and Pay Period you selected.
If you want to see more details about any employee's timecard, click the employee's name. In response, the system displays the View and Approve a Timecard screen, which contains details about the hours worked each day by the employee. Note that you can approve the timecard from this screen. To go back to the summary view, click Back to employee list. Do not user your browser's back button.
Using the checkboxes at the left of the screen, select the timecard(s) that you want to approve.
Click Approve Selected Timecards. The system classifies the timecard(s) you selected as approved. If you have permission to submit timecards, the system also displays a button labeled Submit All Approved Timecards to Payroll.
If you want to submit this and other timecards you've approved, click Submit All Approved Timecards to Payroll. In response, the system displays a dialog stating that the timecards were submitted. It also displays a summary of previously submitted timecards.
To review details of any of these previously submitted timecards, click the employee's name.
+ To approve a timecard from the detailed view
If you have not already done so, display the Timecard Approval portlet.
In the Pay Group field, select the group that includes the person whose timecard you want to review.
In the Pay Period field, select the appropriate period.
In the Employee field, select the person whose timecard you want to approve.
Click Review Timecard. The system displays the View and Approve a Timecard screen, which includes details about time logged by the employee you selected.
Do one of the following:
If you are not ready to approve the timecard, click Not yet, and don't continue with this procedure.
To approve the timecard, click I approve this timecard. In response, the system classifies the timecard you selected as approved. If you have permission to submit timecards, the system also displays a button labeled Submit All Approved Timecards to Payroll.
If you want to submit this and any other timecards you have approved to payroll, click Submit All Approved Timecards to Payroll. The system displays a dialog stating that the timecards were submitted. It also displays a summary of previously submitted timecards.
To review details of any of these previously submitted timecards, click the employee's name.